Privacy Policy

1. Who is responsible for your data

Searchplex B.V. is the controller of personal data processed through this website and our related business communications.

• Registered in Amsterdam, Netherlands
• Dutch Chamber of Commerce (KVK): 89631315
• VAT ID: NL865047133B01
• Privacy contact: [email protected]

2. Personal data we collect

Information you provide

When you contact us, request an audit, subscribe to updates, or book a meeting, we may receive your name, work email address, company, role, country, project information, availability, and anything you include in a free-text field or subsequent correspondence.

Website and device information

Our hosting, security, and analytics systems may process IP address, browser and device information, referring page, pages viewed, timestamps, cookie identifiers, and diagnostic or security logs. We do not use the website to make decisions about you based solely on automated processing.

3. Why we process personal data

• To respond to inquiries and take steps requested before entering a contract.
• To provide services and manage client relationships under a contract.
• To send requested newsletters or updates based on consent; you can unsubscribe at any time.
• To operate, secure, diagnose, and improve the website based on our legitimate interests.
• To comply with legal, tax, accounting, and regulatory obligations.
• To establish, exercise, or defend legal claims where necessary.

Where we rely on legitimate interests, we consider the necessity of the processing and its effect on your rights. Where consent is the basis, you may withdraw it without affecting processing that occurred beforehand.

4. Service providers and recipients

We use providers that support website hosting, security, analytics, email delivery, form handling, scheduling, and business communications. They may process personal data only for the relevant service and subject to contractual and confidentiality obligations. We may also disclose data when required by law, to professional advisers, or in connection with a corporate transaction subject to appropriate safeguards.

Google Analytics may be enabled to help us understand website use. It may use cookies or similar identifiers and process device and usage data. Available controls are described on our Cookie Preferences page.

5. International transfers

Some providers or team members may be located outside the European Economic Area. Where personal data is transferred internationally, we use an applicable legal transfer mechanism, such as an adequacy decision or the European Commission's Standard Contractual Clauses, together with supplementary safeguards where appropriate.

6. Retention

We retain personal data only for as long as necessary for the purpose for which it was collected, including providing requested communications, managing an active or prospective business relationship, meeting legal and accounting obligations, resolving disputes, and maintaining security. Newsletter subscription data is retained until you unsubscribe or we stop the service. When data is no longer required, we delete or anonymise it.

7. Security

We apply technical and organisational measures appropriate to the nature of the data and the risks involved. No transmission or storage system is completely secure, so we cannot guarantee absolute security.

8. Your rights

Subject to the GDPR and applicable limitations, you may request access, correction, deletion, restriction, or portability of your personal data, and you may object to certain processing. You may withdraw consent at any time and lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or another competent supervisory authority.

Send a request to [email protected]. We may need to verify your identity before completing a request.

9. Children

This website and our services are intended for business audiences and are not directed to children. If you believe a child has provided personal data to us, contact us so we can review and remove it where appropriate.

10. Changes to this policy

We may update this policy when our processing or legal obligations change. We will publish the revised text here and replace the effective date above.